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For workspaces that utilize the Utilization Tracking feature in Ruddr, the Utilization report section is available and provides insight into utilization metrics that are being logged in the workspace. There are four utilization metrics tracked in Ruddr: You can access the Utilization reports section of Ruddr by clicking the Library item in the Reports section of the main nav bar (Figure 1) on the left of the screen. Once you have accessed the reports library, you will see the Utilization category of reports listed (Figure 2).
Clicking on Library in the Reports Section of the Main Nav Bar to Access the Reports Library

Figure 1 - Clicking on Library in the Reports Section of the Main Nav Bar to Access the Reports Library

Utilization Reports in the Report Library

Figure 2 - Utilization Reports in the Report Library

When analyzing the data in utilization reports, it will be important to understand how utilization capacity and adjusting for time off factors in.

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Utilization Capacity

Each member can have a capacity period set on their member profile. This capacity represents the days and hours that a member is available for work. Utilization capacity is the basis for utilization calculations and is determined by the difference between a member’s capacity in a period and any unpaid time off that has been taken in that period.

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Adjusting for Time Off

Each utilization report in Ruddr can be adjusted for time off, meaning that the capacity leveraged in utilization calculations is reduced by the number of Time Off hours taken during the period. To apply this adjustment, set the Adjust for Paid Time Off setting (Figure 3) found just above the report results on each utilization report to “Yes”.
Apply a Time Off Adjustment to the Capacity Leveraged by the Utilization Reports

Figure 3 - Apply a Time Off Adjustment to the Capacity Leveraged by the Utilization Reports

Note that you can set a workspace setting to have utilization reports default to the Adjust for Time Off view. For more, please refer to the Utilization Settings section of General Workspace Settings. The following reports present differing views of Utilization data in your workspace:

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Utilization by Time Unit

A view of utilization in your workspace by time unit (Month, Week), including a look at available capacity and total hours. In addition to providing this data in the report, the Utilization by Time Unit report has an accompanying line graph of the utilization trend over the period (Figure 4).
Billable Utilization by Time Unit Visualization

Figure 4 - Billable Utilization by Time Unit Visualization

This report includes:
  • Time Period (Unit)
  • Capacity
  • Billable Hours
  • Client Hours
  • Productive Hours
  • Total Hours
  • Billable Utilization
  • Client Utilization
  • Productive Utilization
  • Total Utilization

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Utilization by Member

A view of all utilization metrics for each member in your workspace, including a view of the member’s target and how well they performed against that target.
  • Member
  • Member Type
  • Capacity
  • Billable Hours
  • Billable Utilization
  • Client Utilization
  • Productive Utilization
  • Total Utilization
  • Target Billable Utilization
  • Target Attainment

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Utilization by Member Practice

Summary of utilization by member practice, including the following:
  • Member Practice
  • Capacity
  • Billable Hours
  • Billable Utilization
  • Client Utilization
  • Productive Utilization
  • Total Utilization
  • Target Billable Utilization
  • Target Attainment
If your workspaces uses practices, this report provides insight into the utilization attributed to members belonging to a particular practice. Practices can be created / managed in the Custom Data section of Workspace Settings.