The List View for Time Tracking

The list view (Figure 3) of the time tracking screen is unique from the other time views in that it lets you scroll backward and forward through all of your time entries. Whereas the other views show the time entries for a single day, week, or month, the list view is not bound by any date range. To access the list view, select Time Entries under Time in the nav bar (Figure 1), then select the List view from the view selector (Figure 2) at the top of the screen. The list view groups your time entries by day, with the most recent day at the top of the list. To move through the list, simply use your web browser’s scroll bar: scroll down to see earlier days and scroll up to see later days. Within each day, the time entries are listed in order of their start time, and time entries without a start time are listed last. When a time entry has a start and end time, they’re shown under its hours, such as 9:00 AM - 10:30 AM. If a time entry’s timer is still running, only its start time is shown.

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Select a Starting Date for the List

When you bring up the list view, it will show the most recent day with time entries at the top of the list. If you would like to switch to a specific date in the past, you can use the date selector (Figure 4) at the top-left of the screen to select a new date. With just a few clicks of the mouse, you can go back several months or several years. Once you select a date, the list will refresh and show the time entries for that day. If there are no time entries on the date you selected, you will be shown the closest day that has time entries. From that day, you can scroll up or down to see other days.

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Create a time entry

To create a new time entry from the list view, simply click New Time Entry button (Figure 5) in the bar at the bottom of the screen. This will bring up the same time entry drawer (Figure 6) that you access via the day view. For more about creating time entries, see the help article on the day view. Timesheets If the workspace has the Timesheets feature enabled, the New Time Entry button will be disabled if the selected date (Figure 4) exists in a Timesheet that has been submitted.

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Start a Timer

On the list view you can start a timer for a new time entry from the time entry drawer (Figure 6). This works identically to the day view. Instead of typing in an amount of time on the time entry drawer, you just leave the Duration field blank and click the Start Timer button at the bottom of the drawer (Figure 6). Clicking that button will save the information on the drawer, close the drawer, and begin a timer. You can pause and start timers from the time entry drawer or from the list view. To start a timer from the list, simply click the small play button (Figure 7) next to an entry’s current time value. Any time you start a timer, Ruddr will automatically pause any existing timer that you had running. When a timer is running, you will see seconds incrementing on the time entry in the list. Also, a pause button will be shown to the right of the running entry. At any point, you can pause the timer by clicking the pause button.

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Delete a Time Entry

If a time entry was created by mistake, you can delete that entry from the edit time entry drawer. To bring up the drawer (Figure 8), simply click on the time entry in the list view. If the time entry is not locked, you will see a Delete button at the bottom-left of the drawer.

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Locked Time Entries

Time entries can become locked under certain circumstances. Locked time entries are shown with a lock icon. When a time entry is locked, it cannot be edited or deleted by the current member. Two important rules to understand about time locking are:

• Time entries are not individually locked or unlocked. When time entries are locked, it is because they are locked for the entire project or task or because conditions exist that require Ruddr to lock the time entry for the current workspace member. For example, the time entry might be associated with a published invoice.
• A time entry could be locked for one workspace member but unlocked for another member who has a different security role (with greater privileges).

Timesheets Note that in workspaces with the Timesheet feature enabled, time entries for a submitted timesheet are locked. For more information on unsubmitting a timesheet, please refer to the Timesheet Overview article in Ruddr Help Center. For more information, see the separate help article on time entry locking.