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Performance Reports

  • Updated

To gain insight into the financials that are being tracked across projects and clients in your workspace, access the Performance reports section of Ruddr by clicking the Reports item in the main nav bar (Figure 1) on the left of the screen. Once you have accessed the reports library, you will see the Performance category of reports listed (Figure 2).

 

Figure 1 - Clicking on Reports in the Main Nav Bar to Access the Reports Library

 

Figure 2 - Performance Reports in the Report Library

 

Performance reports are reports related to performance and profitability.

The performance reports in Ruddr show revenue, margin, and other financial information for clients and projects in the workspace. There are a number of performance reports that give you financial insights into how your projects, client portfolios, and practices are performing.

The exports of the performance reports include many additional, financial data points.

For those workspaces that leverage the Practices feature in Ruddr, Performance by Practice reports will be available. These reports provide insight into how a practice's clients, projects, and members are performing. The results of these reports are viewable by those that have security permissions to view financial data for specific practices within the workspace.

Security Permissions and Performance Reports

As mentioned in the Ruddr Security Roles and Reports section of the Reporting Overview article in the Ruddr Help Center, what reports are available, and then what data within those reports is available, depends on the security permissions of the member viewing the reports. Members must have permissions to at least one of the following in order to access the Performance reports section:

  • View bill rates
  • View project revenue
  • View cost and profit

For members that have access to the Performance reports section, certain data may / may not be available based on the security permissions of the members.

Multicurrency and the Performance Reports

For workspaces that leverage Ruddr's Multicurrency feature, the reports in the Performance report section of Ruddr provide the user with the ability to select the currency (Figure 3) that will be displayed in the report and also used for the CSV / Excel export. The default currency is set to the workspace's home currency, as defined in Workspace Settings.

 

Figure 3 - Selecting the Currency in Which to View an Performance Report

 

Revenue Attribution and the Performance by Member Reports

There are multiple performance reports in Ruddr that offer a look at performance - services revenue, labor costs, and services gross margin - for members. With regards to services revenue, that is calculated for members based on the Billing Type of their project(s), and for Fixed Fee projects, on the Fixed Fee Revenue Attribution method for those projects.

For Time and Materials projects, revenue for members is calculated as Hours * Fees. On Fixed Fee projects, based on the attribution method, revenue for members is either based on Percentage of Billable Hours or Percentage of Time and Materials Revenue.

For more on this attribution, refer to the Fixed Fee Revenue Attribution article in the Ruddr Help Center.

The following reports present differing views of performance data in your workspace:

Performance by Client

The high-level performance of clients in the workspace. This report includes the following:

  • Client Name
  • Hours
  • Realization Rate
  • Total Earned Revenue
  • Effective Bill Rate
  • Total Cost
  • Total Profit
  • Total Margin

Performance by Client Practice

Each client can be associated with a practice. This report provides a view of high-level financial performance of a practice's client portfolio. Included in this report:

  • Client Practice
  • Hours
  • Realization Rate
  • Earned Revenue
  • Effective Bill Rate
  • Total Cost
  • Total Profit
  • Total Margin

Performance by Member

This report provides insights into the financial performance of members within the workspace. For each member, the following information is included:

  • Member Name
  • Total Hours
  • Realization Rate
  • Services Revenue
  • Effective Bill Rate
  • Cost
  • Profit
  • Margin

Note that for Cost, a member's Labor Cost Type determines how the members Cost over a period is calculated:

  • Fixed labor cost: If a member's labor cost is fixed, then the Cost is calculated as their Capacity for the period multiplied times their Total Hourly Labor Cost, as defined on their Member Profile. 

  • Hourly labor cost: If a member's labor cost is hourly, then the Cost is calculated as the Total Hours for the period multiplied times their Total Hourly Labor Cost, as defined on their Member Profile.

Performance by Member Practice

Each member can be associated with a practice. This report provides a view of high-level financial performance of a practice's members. Included in this report:

  • Member Practice
  • Total Hours
  • Realization Rate
  • Services Revenue
  • Effective Bill Rate
  • Cost
  • Profit
  • Margin

Note that for Cost, a member's Labor Cost Type determines how the members Cost over a period is calculated:

  • Fixed labor cost: If a member's labor cost is fixed, then the Cost is calculated as their Capacity for the period multiplied times their Total Hourly Labor Cost, as defined on their Member Profile. 

  • Hourly labor cost: If a member's labor cost is hourly, then the Cost is calculated as the Total Hours for the period multiplied times their Total Hourly Labor Cost, as defined on their Member Profile.

Performance by Project

This report presents the high-level financial performance of projects, including:

  • Project Name
  • Client Name
  • Hours
  • Realization Rate
  • Earned Revenue
  • Effective Bill Rate
  • Cost
  • Profit
  • Margin
  • Budget Revenue Budget Revenue Left

The export of this report includes additional, financial metrics such as Invoiced Revenue, Expenses Revenue, Other Items Revenue, Services Margin, etc.

Performance by Project and Member

This report presents the high-level financial performance of projects, but also provides insight into the financial performance of each team member on those projects. This report includes:

  • Project (and Client)
  • Member
  • Hours
  • Services Revenue
  • Effective Bill Rate
  • Services Cost
  • Services Profit
  • Services Margin

Note that for Services Cost on this report, a Member's Hourly Total Cost is multiplied times the number of hours they spent on the project.

Performance by Project and Task

A high-level report of performance for each project and insight into the financial performance of each project's tasks. This report includes:

  • Project (and Client)
  • Task
  • Hours
  • Services Revenue
  • Effective Bill Rate
  • Services Cost
  • Services Profit
  • Services Margin

For Fixed Fee projects, services revenue allocated to those projects' tasks is determined by the Fixed Fee Revenue Attribution method on the project, similar to how revenue is attributed to members on Fixed Fee projects.

Performance by Project Practice

Each project can be associated with a practice. This report provides a view of high-level financial performance of a practice's projects. Included in this report:

  • Project Practice Name
  • Hours
  • Realization Rate
  • Earned Revenue
  • Effective Bill Rate
  • Cost
  • Profit
  • Margin

Performance by Project Type

Each project can be associated with a Project Type, as managed in Custom Data. This report provides a view of high-level financial performance of each project, grouped by type. Included in this report:

  • Project Type
  • Hours
  • Realization Rate
  • Earned Revenue
  • Effective Bill Rate
  • Cost
  • Profit
  • Margin

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