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Accounting Reports

  • Updated

To gain insight into the financials that are being tracked across projects and clients in your workspace, access the Accounting reports section of Ruddr by clicking the Reports item in the main nav bar (Figure 1) on the left of the screen. Once you have accessed the reports library, you will see the Accounting category of reports listed (Figure 2).

 

Figure 1 - Clicking on Reports in the Main Nav Bar to Access the Reports Library

 

Figure 2 - Accounting Reports in the Report Library

 

Accounting reports are all reports related to accounting and financial transactions.

Security Permissions and Accounting Reports

As mentioned in the Ruddr Security Roles and Reports section of the Reporting Overview article in the Ruddr Help Center, what reports are available, and then what data within those reports is available, depends on the security permissions of the member viewing the reports. Members must have permissions to at least one of the following in order to access the Accounting reports section:

  • View published invoices
  • View bill rates
  • View project revenue
  • View cost and profit

For members that have access to the Accounting reports section, certain data may / may not be available based on the security permissions of the members.

Multicurrency and the Accounting Reports

For workspaces that leverage Ruddr's Multicurrency feature, the reports in the Accounting report section of Ruddr provide the user with the ability to select the currency (Figure 3) that will be displayed in the report and also used for the CSV / Excel export. The default currency is set to the workspace's home currency, as defined in Workspace Settings.

 

Figure 3 - Selecting the Currency in Which to View an Accounting Report

 

The following reports present differing views of accounting data in your workspace:

Accounts Receivable Aging

This report presents a list of outstanding receivables, by client, in the workspace, grouped by current, 1 - 30 days late, 31 - 60 days late, 61 - 90 days late, and over 90 days late. 

Client Statement

The Client Statement reports presents a summary of invoices, credit notes, payments, and overall balance for a client. In addition to the various transactions that are detailed, this report also presents a view of AR Aging.

Credit Notes

The credit notes report presents a list of credit notes, including:

  • Credit Note Number
  • Client Name
  • Project Name(s)
  • Issued Date
  • Status
  • Balance
  • Total Amount

Credit Note Detail

A list of credit notes, including the credit note summary and each individual credit note line item, including:

  • Credit Note Number
  • Client
  • Issued Date
  • Status
  • Tax
  • Balance
  • Total Amount
  • Credit Note Line Item
    • Invoice Item
    • Details
    • Taxable
    • Quantity
    • Rate
    • Amount

Fixed Fee Services Revenue by Client and Project

This report presents a summary of services revenue for projects with a Billing Type of Fixed Fee and / or Fixed Monthly. The revenue summary includes recognized, unrecognized, invoiced, and uninvoiced services revenue, grouped by client and project. For each project listed, the following revenue events will be listed, as applicable, for the selected date range of the report:

  • Fixed Fee Billing Milestone
  • Revenue Recognition Ledger Entry
  • Non-Billable Project Expense Item

The Non-Billable Project Expense Item is included as negative Recognized Services Revenue.

Hourly Revenue by Client and Project

A summary of hourly revenue earned by project role or member, grouped by client and project. For any project, including Fixed Fee projects, if a billable rate is provided for a member or role, the hours and calculated hourly revenue will be included in the report.

  • Client Name
  • Project Name
  • Role / Member Name
  • Billable Hours
  • Non-billable Hours
  • Total Hours
  • Bill Rate
  • Fees

Invoices

This report presents a list of invoices, including:

  • Invoice Number
  • Client Name
  • Project Name(s)
  • Issued Date
  • Due Date
  • Status
  • Balance

Invoices by Client

Invoices, grouped by client. This report includes:

  • Client Name
  • Invoice Number
  • Project Name(s)
  • Issued Date
  • Due Date
  • Status
  • Balance
  • Total Client Balance

Invoice Detail

A list of invoices, including invoice line items.

  • Invoice Number
  • Client Name
  • Issued Date
  • Due Date
  • Status
  • Tax
  • Discount
  • Total Invoice Amount
  • Invoice Line Item(s)
    • Invoice Item
    • Details
    • Taxable
    • Quantity
    • Rate
    • Amount

Payments

This report provides a list of payments in the workspace. The report includes:

  • Date
  • Client Name
  • Project Name(s)
  • Invoice Number(s)
  • Ref #
  • Payment Method
  • Amount

Scheduled Items

This report provides a list of any project-level scheduled items on projects in the workspace, grouped by client and project. This includes:

  • Client Name
  • Project Name
  • Scheduled Item Type
  • Invoice # (if item has been invoiced)
  • Date
  • Details
  • Amount

Schedule items consist of Fixed Fee Billing Milestones, Project Expenses, and Project Other Items to Bill.

Transaction Summary by Invoice Item

Invoice items, managed in the Custom Data section of Workspace Settings, are applied to project types and expense categories to track various types of services revenue and expenses in Ruddr. This report provides a summary of all transactions grouped by invoice item, including:

  • Invoice Item
  • Invoice Item Type
  • Amount

Uninvoiced Revenue

This report provides a list of time entries, expense report items, fixed fee billing milestones, project expenses and project other items that have not yet been invoiced.

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